This guide offers advice for large events like after-ball parties, while also providing tips applicable to small gatherings.
Key Principles:
Safety and enjoyment are paramount.
Alcohol concerns? Consider an alcohol-free event to keep things simple and safe. For people under 18, the safest option is not drinking at all and delaying drinking for as long as possible.
Legalities: If alcohol is involved, remember it’s a serious offence to supply to anyone under 18 unless specific conditions are met (parental consent, responsible supply).
Planning & Organisation:
Team effort: Work closely with parents, guardians, and students. A collaborative approach ensures a well-organised event.
Police Partnership: Inform local police early and be open to their visitation for everyone’s peace of mind.
Security Measures: Have appropriate adults acting as security on entry and exit throughout the duration of the event.
Entertainment: Hiring a DJ can create a relaxed and enjoyable atmosphere, fostering opportunities for interaction and engagement among peers.
Consideration: Be considerate of neighbours, noise and parking may impact them so giving them a heads up beforehand goes a long way.
Venue Selection:
Keep it Secret: Reveal the venue last minute to maintain exclusivity and control.
Facility Check: Ensure ample kitchen and toilet facilities, exits and space.
Invitations & Attendance:
Exclusive Entry: Recommended that only ball attendees or invitees can join. Secure entry with wrist bands or stamps. No door sales – pre-sold tickets only.
Gate: Limited time to enter e.g. 30 minutes only.
Watchful Eyes: Parents and guardians present to monitor and assist.
Alcohol Policy:
Delivery & Distribution: Parents deliver alcohol prior to the event. Distribute responsibly via a controlled, adult-supervised bar.
Underage Drinking: If allowed (parental consent, responsible supply), ensure a responsible approach: supervised consumption, no glass, food availability, and safe transport.
Transport:
Safe Rides: Arrange transportation to and from the event, ensuring no one drives under the influence.
At the Event:
Food & Hydration: Abundant food, water and non-alcoholic drinks. Consider BBQ, sandwiches, and savouries. Circulate all evening.
First Aid: Have a kit and a designated adult for minor emergencies.
Sober Monitor: Encourage groups to designate a sober friend for the night.
Quiet Zone: Offer a safe and quiet space for those needing a break.
In Case of Trouble:
Immediate Action: Parents called for any issues with intoxication, illegal drugs/contraband, or disruptive behaviour.
Communication: Have operational mobile phones on hand for emergencies.
Community Support: Contact details for local police and health services should be readily available.
Venue Address: Know the address of the event venue in case you need to call emergency services. Some rural locations do not have specific street addresses.
REMEMBER:
Every celebration is a milestone. Let’s make it memorable for all the right reasons – fun, safe, and inclusive for everyone.
For more information:
https://www.actionpoint.org.nz/parents_supplying_get_prepared
https://healthify.nz/hauora-wellbeing/a/alcohol/
https://info.health.nz/services-support/online-phone-healthcare/healthline
Author Jamie Seymour Health Promotion Advisor | Te Whatu Ora – Kaiwhakatairanga Hauora with National Public Health Service – Southern.
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